The pain

You ran a call. It was good. There were three decisions, four action items, and a really useful quote you wanted to remember. The recording is 58 minutes long. You will never watch it back.

So you don't. The decisions get half-remembered. The actions slip. The quote is gone.

Who has it

Anyone whose week has more than four substantial calls. Coaches, consultants, fractional executives, sales-led founders.

The fix

Whisper transcribes. Claude summarizes against a fixed structure you trust.

Setup (10 min, once)

  • Install Whisper locally (or use any AI meeting-note tool — Granola, Otter, etc).
  • Build one Claude prompt:
    • Given this transcript, produce: (1) Three sentences of context. (2) Decisions made — bulleted, who decided. (3) Action items — bulleted, owner + deadline. (4) Open questions for next time. (5) One quote worth keeping verbatim. Use plain English. If something isn't in the transcript, leave the section empty — don't fill it.
  • Save the prompt as a Claude Project called "Call cleanup."

    • Running it (10 min, after each call)

  • Drop the audio into Whisper. Wait 2 minutes.
  • Paste the transcript into the project.
  • The summary lands. Read it. Forward what matters.

    • What it looks like running

    A 58-minute strategy call becomes:

    Context: Q2 review with [client]. Discussed pipeline, hiring freeze, marketing budget reallocation.
    >
    Decisions: Pause LinkedIn ads (Hùng), keep newsletter sponsorship (Anna).
    >
    Actions: Anna sends ad-spend report by Friday. Hùng drafts new newsletter copy by Tuesday.
    >
    Open questions: Whether to bring on a part-time designer in June.
    >
    Quote: "We don't have a traffic problem. We have a 'what does this person do for us' problem."

    Two minutes to read. Five minutes to act on. The decisions don't slip.

    Why this works

    This is the lowest possible Editor-tier trust ask: AI never speaks to your client, never makes a call, never owns a decision. It just reads what already happened and tells you what's in it.

    The leverage is that you stop pretending you'll watch the recording back. You won't. But you'll read a one-pager. So that's where the truth needs to live.